Resources

If you're like me - at the beginning of the year, I usually take some time to take inventory of things. Some of it is in preparation for taxes. I try to figure out all my monthly subscriptions, determine if I use them all or not and what all I might have access to? I'd like to help you do the same thing in regards to Learning with Kari.

This is a bit of a different tip than usual. I'm starting the year out RE-introducing myself and my services both paid and free.

About Me (Kari)

I can't introduce myself without at least mentioning my family. If you know me, you know that's first in my life.  I've been married for 21 years to awesome Tim, I've got 4 boys ranging in age from 20 - 14, 2 in college, 2 still at home. So blessed to get to do what I do! My passion is truly helping YOU. I LOVE teaching, sharing tips and helping clients create software solutions for their unique needs and businesses. I've been providing training and consulting services to individuals, small...

Take Notice: Microsoft Office had NEW and IMPROVED Clip Art AKA 3D Models

You've used clip art for a long time, if you're like most people. The funny icons, cute images, interesting graphics. You inserted it into your PowerPoint presentations to give viewers a break from the monotony of just text. In Word, you added images to jazz up your newsletters and reports.

3 Reasons 3D Models are Cooler than Clip Art

1. You can customize it by changing the angle and tilt to show it EXACTLY how you want to.
   
   For example, if you're using a 3D model of a robot, it allow you to view it from any angle, not just one.
   
   
2. If it's animated, you can view the animation from any angle.
   
   For example view the pumping of a heart from the bottom or the side.
   
   
3. You can use the Pan and Zoom feature to control what shows in your "frame".
   
   If the image is too general, you can Pan and Zoom in to show the particular details from a particular angle.
   
   

How to Insert 3D Models

1. In your O365 App, click on Insert on...

What is Pinning in Office? And Why Should you Care?

Pinning files and folders is a new feature in all the Office programs that allows you to pin favorite files and folders so you can QUICKLY and EASILY access them. Each app has it's own pins. For example, you can pin spreadsheets in Excel and presentations in PowerPoint. You can also pin folders you frequently use to save to or open from.

Example 1 - Monthly Financials

Let me lay the groundwork with a personal example. I use Excel many times a day and sometimes upwards of 15-20 files over a couple of days. This means a file that I opened just 3 days ago is no longer in my "recent" files. This is where PINNING a file comes into play. I have financial files I use every couple of weeks in Excel that I PIN to the top of my recent files so I don't have to browse out to find the drive and click through all the sub-folders it is stored in. I save myself a TON of clicks each day by doing this for my "frequent flier"...

Simplified Ribbons and Quick Access Toolbar in Office 365 (and prior versions too)

There are constantly new updates to Office 365. It's hard to keep track. One of the great features of Office 365 is that new updates roll out without a big release. That being said, sometimes if we don't have a chance to notice these updates, they pass us by and we don't even know to take advantage of them.

The Office Ribbons

The Ribbons in Office are the main way to navigate and utilize the tools in each app. They've had various overhauls in different versions - all to help improve functionality and efficiency. The most recent versions of Office has fairly large ribbons. One of the things that surfaced in feedback, is wanting more space on the screen.

Collapse a Ribbon

One of the features a lot of people don't know about it the ability to Collapse the ribbon. This hides the entire the ribbon except the tab name.

This is how the Word Ribbon normally looks.

• To collapse a ribbon, ...

Sharing Office Files as PDF's

Did you know there's a 1-click option to share files as PDF's? You don't have to save as PDF or convert to PDF and then share - just a single click.

It's so easy - I almost didn't want to do this tip but I've learned lately some of the easiest tips are the best and so many people just don't know these shortcuts.

Whether you are using PowerPoint, Word or Excel - it is now SO EASY to share files as PDF's. Although this isn't new - I've learned working with a few people lately - not everyone knows this little shortcut.

Emailing PDF's 

Whether you are in PowerPoint, Word or Excel, you can use the Share menu item to email a PDF version of the file in a single click.

1. While you're in the file, click File...Share...Attach as PDF
   
   
2. A new blank email will open up with the PDF version of the file.
   

That's it. SO EASY!! If you send PDF's - this is a huge time saver. I use it multiple times per week sending PDF versions of files and it saves so...