Kari's Tips and Tricks #120:  💾 Where Should I Save This? 🤔 OneDrive, Teams, or SharePoint?

You’re working in Microsoft 365, and you need to save a file. But do you put it in OneDrive, Teams, or SharePoint?

Let’s clear it up — with real tips you can use today, and a sneak peek at something new I’m working on just for you.

✅ OneDrive = For you

Think of it as your personal storage space in the cloud. Files are private by default, and it’s perfect for:

• Notes, drafts, or working files

• Documents not ready to be shared

• Your own project materials

⭐ Tip: If you delete something, don’t panic — the OneDrive Recycle Bin keeps files for 30 days (or longer, depending on your settings). You can restore anything with just a few clicks.

✅ Teams = For your group

When you upload a file in a Teams channel, it’s stored in a connected SharePoint library — and everyone in the Team has access. Teams is ideal for:

• Collaborative documents

• Meeting notes or shared agendas

• Day-to-day work with your department or project team

⭐ Tip: Open files from Teams in the desktop app (look for “Open in app”) — you’ll get more formatting tools and a smoother experience, especially in Excel and PowerPoint.

✅ SharePoint = For the broader organization

SharePoint supports:

• Company-wide templates, guides, and resources

• Department libraries with structure and metadata

• Content that needs to be organized, searchable, and secure

⭐ Tip: Make your SharePoint homepage more useful with the “Quick Links” web part. Add links to top folders, key files, or even your Teams channels.

💡 Why This Matters

Understanding the difference helps you:

• Find files faster

• Avoid permission mix-ups

• Save time for what matters most

🔜 Coming Soon: A Clear, Practical Course on Microsoft Cloud Tools

If you’ve ever felt unsure where to save something — or frustrated trying to find it later — this course is for you.
We’ll cover:

• How OneDrive, Teams, and SharePoint work together

• When to use which App

• Real-world examples and strategies to reduce file chaos

Want early access or updates? Join the waitlist or email me and let me know — I’d love to hear from you.