Kari’s Tip #126: Where in the heck are your Teams Meeting Recordings?

You've been there… you're trying to find that Teams meeting recording and it’s just gone. UGH! You checked OneDrive, your calendar, the meeting chat, even random places in Teams—and still nothing. So frustrating! And honestly, half the battle is just knowing where they should show up. Even worse? You finally track it down… and you don’t have permission to watch it. HELP!

Here’s a quick, easy guide to finally make sense of it all:

Channel Meetings (inside a Team):

• The recording is automatically saved in SharePoint, in the Files tab of that channel.

• File path: Team > Channel > Files > Recordings folder

• Everyone who’s a member of that Team/Channel automatically has access.

Non-Channel Meetings (private, ad-hoc, or calendar meetings):

• The recording is saved to OneDrive—specifically in the OneDrive of the person who clicked Record.

• File path: Recorder’s OneDrive > Recordings folder

• A sharing link is automatically dropped into the meeting chat. Internal users usually have access by default, external users do not.

Here’s how to share your meeting recording—based on where it actually lives:

If it’s in SharePoint (Channel Meeting):

1. Go to the Files tab in the channel → open the Recordings folder.

2. Select the file → click Share.

3. Choose your sharing option:

   • People in your organization — best for internal meetings.

   • Specific people — great when you need to loop in external guests or just a few teammates.

4. If needed, you can move or copy the recording to another folder or SharePoint library (like a training site or project site) to make it easier for people to find later.

If it’s in OneDrive (Non-Channel Meeting):

1. Go to OneDrive → open the Recordings folder.

2. Select the file → click Share.

3. Adjust the link settings:

   • People in [Your Organization] — lets internal attendees view it.

   • Specific People — tighter control for sensitive meetings.

4. You can also move it into a shared folder or a Team/SharePoint library if you want the recording to live alongside related meeting files.

Tip for Making Recordings Easier to Find

Make life easier for future you (and everyone else!) by setting up a quick-access spot for recordings:

• Add a “Meeting Recordings” tab in Teams:
  Pin the SharePoint Recordings folder (for channel meetings) or a OneDrive folder (for non-channel meetings) as a tab at the top of your Team. This gives everyone one-click access.

• Use a dedicated SharePoint library for recurring recordings:
  If you regularly record things like trainings, town halls, or onboarding sessions, store them in a single SharePoint library. Then link that library right from your Team’s Files tab so your team always knows exactly where to look.

Extra Tips

⭐ Prevent the “Where’s the Recording?” Panic

• Announce where recordings will live at the start of recurring meetings (e.g., “Recordings will be in our Training Library in SharePoint”).

• This tiny habit saves a ton of confusion later.

⭐ Rename Your Recordings

• After a meeting ends, quickly rename the recording to something clear like “Marketing Sync – Oct 12 – Budget Updates.”

• This makes search results way more friendly.

⭐ Use Search Smarter

People often forget this one:

• In Teams, go to the Files tab → use the Search bar.

• Or in SharePoint/OneDrive, search for:
  File type: Video or meeting recording.

• Search is surprisingly good once you know where to aim it.

⭐ Clean Up Old Recordings

Recordings take up storage quickly.

• Set a reminder each quarter to clean out old or outdated recordings.

• Move long-term assets (like training videos) into a dedicated “evergreen” library.

⭐ Understand Permissions at a Glance

A quick explainer users always appreciate:

• Channel = Team permissions (everyone in the Team can see it).

• OneDrive = individual ownership (only people you share with can see it).

• If someone can’t access a video, 95% of the time it’s because the wrong person hit Record.