Tuesday's Tip #58: Do you Schedule a Teams Meeting in Teams or Outlook?

Should you Schedule your Teams Meeting from Teams or Outlook? 

Does it matter you're wondering? As more and more people jump on the Teams train, the crossover of Teams and Outlook is undeniable. You have already noticed that your Outlook calendar also shows up in Teams. You have maybe also noticed you can schedule a Teams meeting from within Teams and in Outlook. So the natural question is - does it matter? Short answer - YES!

Question #1: Who are you inviting?

• If you're inviting people outside your organization, using the Teams Meeting button on your ribbon in Outlook is easier. This is because the To: field will bring up your list AutoFill list of people you send emails to and you won't have to either copy and paste or manually type in email addresses for invitees.
  
  
  
• If your meeting is strictly internal, then creating the meeting in Teams versus Outlook doesn't make much of a difference.

Either way - you will have a link and call in number (depending on your calling plan in Teams).

Question #2: Is the Meeting Related to a Team/Channel?

If the meeting is part of a Team or Channel in Teams, it's easier to create the meeting invitation in Teams so you can have the history and any chats or files that are part of the meeting all stay in the designated channel.