Kari's Tips and Tricks #122: 📝 Stop the “Final_Final_v3” Spiral, Using Versions

Here’s how to take control of versions in Microsoft 365:

1️⃣ Use Version History

• In OneDrive, Teams, or SharePoint, right-click a file and select Version History to see all changes.

• Restore an earlier version if needed—no more guessing which file is correct.

2️⃣ Co-Authoring

• Instead of sending copies back and forth, when working in Word, Excel, or PowerPoint online, collaborate directly in the cloud.

• Multiple people can edit at the same time—changes are automatically saved and synced.

3️⃣ Naming and Comments

• Avoid “Final_Final_v3” by using descriptive names and comments in documents instead of creating new copies.  

4️⃣ Use Shared Libraries

• Keep team documents in Teams channels or SharePoint libraries instead of personal folders.

• Everyone sees the same file, reducing duplicate versions.

Using Versions?

Want to learn the ins and outs of using and finding versions? Check out my upcoming course - Join the waitlist here or just hit reply and let me know.

💡 Why This Matters
Version confusion wastes time, causes mistakes, and adds stress. By using version history, co-authoring, and shared libraries, you can:

• Always know which version is the latest

• Collaborate confidently without duplicate files

• Save time and mental energy—focus on your work, not file chaos

🔜 Coming Soon: My brand-new course on cutting through Microsoft 365 file chaos — so you always know where to save and how to find it.

You’ll learn:

• How OneDrive, Teams, and SharePoint actually work together

• When to use which app (with real examples!)

• Strategies to cut through file chaos and confusion

👉 Want early access or updates? Join the waitlist here or just hit reply and let me know — I’d love to hear from you.

📚 Want to Learn More?

You can always find all my Tips and Tricks —including past ones on Teams, Outlook, OneNote, and more—are on my website.

👉https://www.learningwithkari.com/blog